by C.K. MacLeod
When you're writing nonfiction, you often need to think about how best to present information—as a bulleted or numbered list, in a table, as a diagram, in a paragraph, and so forth. Your options are many.
Recently, I wanted to convert a two-column table to a single-column bulleted list in Word without having to re-key the whole thing. Here's how you can do that quickly in Microsoft Word 2010:
Table-to-Text Quick Steps
- Select the table. This will bring up the Table Tools tab in Word. Click on the Layout tab.
- Click on the Convert to Text button in the Data area. A dialogue box will ask you to choose what separators you want to use. I chose the hyphen but you can choose a comma, too. It doesn't matter because you're going to remove the separator, anyway.
- You now have a list with hyphens between your two "columns" of words. To get rid of the hyphens, and put everything into a single column, use Word's Find and Replace function to remove the hyphens and put a hard return between list items. Put a hyphen in the Find What box and put the paragraph code ^p (to indicated a hard return) in the Replace With box:
And that's it! You turned a table into a single-column list in a few short moves.
Image by Sid Mosdell