Comment Shortcuts in Word

Shortcut

by C.K. MacLeod

Editors use the Comments feature in Word to ask writers clarifying questions or to make suggestions. Beta readers can use this feature to provide feedback, too.

In Word 2016, you could, of course, wander over to the ribbon, click on the Reviewing tab, and select New Comment in the Comments area. But that’s a lot of clicks if you have to repeat this action hundreds of times in a week.

To save your wrists from repetitive strain, click anywhere in a word and use the keyboard shortcut Alt + R, C.

If you work on multiple documents like I do, you might discover that you’re typing the same comment repeatedly. You can create a shortcut for these “standard” comments, too! Here’s how:

In Word, click on File, Options, Proofing, Autocorrect Options. In the grid that pops up, type a two- or three-character shortcut in the Replace box. In the With box, type the sentence that you want your computer to type for you.

Autocorrect dialog box in Word 2016
Create your own "text expander" using shortcuts.

Here’s what that looks like:

Replace: .cl
With: Could you check this link?

Your computer will type the sentence for you when you type .cl.

or

Replace: .wi
With: Could you write a one-paragraph intro to frame the module?

Tip: Begin your shortcut with a period, so you don’t accidentally choose letter combinations that are words (".at" for "insert alt text" is better than "at," for example). Choose letter combinations that you’ll remember easily. For me, .cl means “check link” and .wi means “write intro.”

Creating shortcuts can save your wrists from too much mousing, clicking, and typing. It can also save you loads of time.

What are your favourite shortcuts? Are you a Mac user? What shortcuts do you use? Feel free to share in the comments below.

Image by Daniel Lobo

How to Use FRedit: A Find and Replace Macro

by C.K. MacLeod

Work horse

Do you use Find and Replace in Word for editing tasks? Want to supercharge your mad Find and Replace skills? Here’s how.

Recently, editor Paul Beverley contacted me to show me how FRedit, a macro that he wrote, can be customized to perform a bunch of useful writing and editing tasks. It’s a find and replace macro, which means that it can take a slew of find and replace tasks that you’d normally do one at a time, and execute them all at once.

If you’ve been nervous about trying a macro, this is your way in. This find and replace macro will allow you to list, in a Word document, all the find and replace tasks you want to do. Run the macro and it will do them for you all at once.

An added bonus: You can keep the list for future writing or editing projects, or you can create customized lists for each project you work on.

Now how does that sound?

Trying FRedit

I gave FRedit a try. I wanted to see if it could identify and highlight words whose meanings writers tend to mix up. It can. In fact, FRedit performed better than the Confusables macro that I posted here. It was able to find words in all their forms. For example, the macro will pick up compliment, complimented, compliments, complimentary, complimenting, etc.

And as it turns out, FRedit can do a host of other things, too. Such as Wildcard searches. You are only limited by your imagination, and your understanding of Word’s Find and Replace and Wildcard codes!

How to Use FRedit

  1. Download the FRedit macro from Archive Publishing.

  2. Add the macro script, or code, to Word’s VBA. If you’re not sure how to do this, this 20-Minute Macro course will get you started.

  3. To use FRedit, you need two documents open:

a. The Word file containing your writing
b. A “script” file that tells FRedit what to do

In my case, my script file contained a list of of commonly confused words.

Confusables script

You can get the Confusables script here. Copy and paste it into a Word document.

4. Run the FRedit macro.

Tip: Have only two Word documents open when you run FRedit: your script file and the document containing your writing.

A Flexible Tool

FRedit is a flexible tool. You can use any script, correctly written, to get FRedit to do something different each time. The instruction file that accompanies the macro offers examples and guidelines for how to make the most of this handy macro.

FRedit is a workhorse, and a boon for Mac users who often don’t have access to automated commercial editing tools. I’m already thinking about other ways to bend FRedit to my will.

Do you use FRedit? I’d love to hear how you use it!

Image by Martin Pettitt

5 Best Tools for Self-Editing in a Hurry

by C.K. MacLeod

Person in a hurry

It’s difficult to view your own writing objectively. To do so, you need to discipline yourself to put it away so you can look at it again in a new way.

If you write to deadlines, it isn’t always possible to set your writing aside. But there are shortcuts to handle time crunches. Below are my five favourite tools for self-editing in a hurry.

Note: all of these tools will highlight problem words or sentences in your writing. These tools can help you to see potential problems, but it’s up to you to fix them. I’ve listed what each tool checks for, so you can determine which tools are most helpful for you.

Revision Macros (free)

Macros are tiny programs that run in Microsoft Word. These macros will alert you to everything from overusing passive words to using words that may be difficult for your readers to read and understand.

NeedlessWords macro in action
NeedlessWords macro in action

Not sure how to use a macro? This 20-minute macro course will have you up and running with macros in no time.

Hemingway app ($10 US)

The Hemingway app is a standalone program that runs on Windows and Mac computers. It highlights

  • long sentences
  • passive voice
  • adverbs

... and suggests

  • simple words in place of difficult ones.

Hemingway2.0

 

ProWritingAid (free and paid)

The free version of ProWritingAid is available as an online tool, and some of the tests are available for as a Google docs add-on. ProWritingAid will run several tests on your writing. The Hemingway app addresses many of these tests, so I find these ProWritingAid tests to be most useful:

  • acronym check
  • clichés and redundancies
  • corporate wording check

ProWritingAidGdocs

Try the tools that follow after you’ve tried the first three. These last two tools go beyond revising words and sentences and address the finer details of copyediting:

Consistency Checker

Consistency checker is the light version of PerfectIt, a proofreading tool that many professional editors use. It’s available as a Google docs add-on. See this post for what Consistency Checker can do.

Abbreviation List

Also by the creator of PerfectIt, the Google Docs add-on, Abbreviation List, checks abbreviations

  • not defined
  • written two ways
  • defined more than once
  • defined in different ways
  • spelled out after they are defined

How to Use Self-Editing Tools

Don’t run all these tools at once. It’s not possible to focus on more than two or three things at one time, anyway. Be strategic. Pick one or two tools that are most likely to address your writing quirks. Work through your manuscript to address what a tool highlights, and when everything is as you like it, run your manuscript through another tool.

It’s one thing to find sticky spots in your writing. It’s quite another to figure out how to fix them. For guidance on how to fix most of what you’ll find when using these tools, get your hands on a good writer’s style guide.

Image by herlitz_pbs

Revise Your Writing With Self-Editing Macros

Hide your eyes

by C.K. MacLeod

Macros—tiny programs that run in Microsoft Word— have changed the way I revise my writing. They highlight potential problems, so I can fix them:

NeedlessWords macro in action
NeedlessWords macro in action

Below is a list of my favourite self-editing macros, designed to work with Microsoft Word:

  • Confusables — words that are often used inncorrectly
  • lyWords — adverbs, which will likely need to be deleted
  • NeedlessWords — words that clutter your writing
  • PassiveWords — words that can obscure meaning; change passive words to active words
  • PlainLanguage — high falutin’ words that can just as easily be replaced with simpler words
  • TellingWords — words that suggest instances of telling, where showing might work better

Editor Paul Beverley has created a 600-page book of free macros. You'll need to download his book to get these helpful macro scripts:

  • CountThisWord—tells you how many times you've used a word to determine if you've overused it
  • HighlightSame—highlights all instances of a word you've selected; use it with CountThisWord
  • LongSentenceHighlighter—highlights long sentences so you can shorten them

If you're not sure how macros can help, or how to use them, this free 20-minute macro course will have you up and running in no time!

You can't always see where your writing needs fixing. Revision macros can help you to see what you're missing.

Image by Linda Åslund

Why Editors Use Word—Writers can Harness Word’s Powers, too!

by C.K. MacLeod

Why Editors Use Word

Revised and updated on Sept 12, 2015. Originally posted at Beyond Paper Editing.

Authors can use a variety of tools for the writing and publishing process. In Idea to Ebook: How to Write a Quality Book Fast, I describe over 30 tools that authors can use, and some of them can even make the writing and publishing process more efficient.

Be sure to choose the best tool for the job, though. Take editing, for example. Microsoft Word is the professional editor’s tool of choice because it helps editors do their work better and faster.

Word’s Built-in Functions

Word has some pretty powerful built-in functions that can help editors hunt down errors efficiently:

Learning to use any of Word’s built-in functions can save an editor loads of time.

Add-ins and Macros

Word also works well with powerful add-ins and macros–tiny software programs that automate a variety of specific editing tasks. But it’s not just about automation; its about accuracy, too. These tools can help editors catch things they’d otherwise miss.

Here is a sample of editing tools and macros that have been designed to be used with Word:

  • CrossEyes: A “reveal codes” tool that helps you see the formatting that lurks in a document’s background. This is particularly helpful for ebook formatting (Word 2010 and earlier; PC only).
  • FileCleaner: For quick document clean-up
  • Computer Tools for Writers and Editors (free): A variety of  macros designed to handle all sorts of editing challenges. FRedit is one worth trying.
  • PerfectIt: A consistency checker
  • Reference Checker: Checks in-text citations against references (for specific style guides)

Writers can use Word’s built-in functions, macros, and add-ins, too. There’s a learning curve involved with each tool, but if you have the time and interest to learn something new, these tools can help you save on editing costs later.

Note: if you ask your editor to edit your manuscript in software that doesn’t have or allow for the use of these tools, your editor will take longer to complete the job. Keep that in mind if you’re paying your editor by the hour!

Editors use Word because it helps them to do their best job for you, the author. I suspect that editors will continue to use Word until other tools can rival Word’s capabilities.


Note: Many of the macros listed in this post are designed for Word for PC and are not available for Mac users. Mac users can write their own macros, though, and run Parallels Desktop so that they can make use of commercially available macros.

Image by leigh49137

How Not to Miss Your Editor’s Suggestions

by C.K. MacLeod

How Not to Miss Your Editor's Suggestions

I recently got back my book manuscript from my copyeditor. She uses track changes and comments in Microsoft Word to suggest improvements. In fact, many editors use Microsoft Word for editing. This article will tell you why.

In a book-length document, it’s possible to miss a suggestion from your editor, especially tiny punctuation insertions:

Word comma

Here’s how to avoid missing your editor’s suggestions:

In Word 2010, go to Review tab, Changes area. Click on the Next button to move your cursor from change to change.

Track next change

Or, a faster way is to assign a keyboard shortcut for the Next function. You’ll only need to do this once.

In Word 2010, go to File, Options, Customize Ribbon, Keyboard Shortcuts: Customize.

Select Review Tab in the Categories area.

Select NextChangeOrComment in the Commands area. That’s essentially the Next button in the ribbon. Assign a keyboard shortcut in the Press New Shortcut Key area. I use Ctrl+N,C (NC means Next Change).

Click Assign.

If you’re using other versions of Word, see this article for specific instructions for assigning a shortcut key to functions in ribbons and menus.

You can now use Ctrl+N,C to move from change to change in your manuscript in Word. You’ll never miss a suggestion from your editor again!

Image by sethoscope

A Macro for Commonly Confused Words

 

A Macro For Commonly Confused Words

By C.K. MacLeod

Updated July 30, 2015

Thanks to Eliza Dee for suggesting a tweak that makes this macro even better (see the comments below for details)! The macro script has been updated.

Adverse or averse? Assent or ascent? English contains many words that are easily confused—words that sound the same, but have different meanings and spellings.

Tackle potential confusables when it's time to edit your writing. The macro below will highlight commonly confused words in just minutes. After you run the macro, check the highlighted words to see if you've used them correctly. Refer to this list to look up any words you're unsure of.

Tip for editors: use this macro to make potential confusables stand out during a first pass.

Quick Steps

  1. Copy and paste the macro into Word's VBA.
  2. Run the macro on your writing.
  3. Remove highlighting from words as you check them.

Sub Confusables()
' Highlights confusables
'
' Written by Roger Mortis, revised Subcortical, Jami Gold, C.K. MacLeod and Eliza Dee; word list, Commonly Confused Words by Oxford Dictionaries http://www.oxforddictionaries.com/words/commonly-confused-words
'
Dim range As range
Dim i As Long
Dim TargetList
TargetList = Array("accept", "except", "adverse", "averse", "advice", "advise", "affect", "effect", "aisle", "isle", "altogether", "all together", "along", "a long", "aloud", "allowed", "altar", "alter", "amoral", "immoral", "appraise", "apprise", "assent", "ascent", "aural", "oral", "awhile", "a while", "balmy", "barmy", "bare", "bear", "bated", "baited", "bazaar", "bizarre", "birth", "berth", "born", "borne", "bow", "bough", "break", "brake", "broach", "brooch", "canvas", "canvass", "censure", "censor", "cereal", "serial", "chord", "cord", "climactic", "climatic", "coarse", "course")
For i = 0 To UBound(TargetList)
Set range = ActiveDocument.range
With range.Find
.Text = TargetList(i)
.Format = True
.MatchCase = False
.MatchWholeWord = True
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = True
Do While .Execute(Forward:=True) = True
range.HighlightColorIndex = wdViolet
Loop
End With
Next

Dim TargetList1
TargetList1 = Array("complacent", "complaisant", "complement", "compliment", "council", "counsel", "cue", "queue", "curb", "kerb", "currant", "current", "defuse", "diffuse", "desert", "dessert", "discreet", "discrete", "disinterested", "uninterested", "draught", "draft", "draw", "drawer", "duel", "dual", "elicit", "illicit", "ensure", "insure", "envelop", "envelope", "exercise", "exorcise", "fawn", "faun", "flair", "flare", "flaunt", "flout", "flounder", "founder", "forbear", "forebear", "forward", "foreword", "freeze", "frieze", "grisly", "grizzly", "hoard", "horde", "imply", "infer", "loathe", "loath")
For i = 0 To UBound(TargetList1)
Set range = ActiveDocument.range
With range.Find
.Text = TargetList1(i)
.Format = True
.MatchCase = False
.MatchWholeWord = True
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = True
Do While .Execute(Forward:=True) = True
range.HighlightColorIndex = wdViolet
Loop
End With
Next

Dim TargetList2
TargetList2 = Array("lose", "loose", "meter", "metre", "militate", "mitigate", "palate", "palette", "pedal", "peddle", "poll", "pole", "pour", "pore", "practice", "practise", "prescribe", "proscribe", "principle", "principal", "sceptic", "septic", "sight", "site", "stationary", "stationery", "story", "storey", "titillate", "titivate", "tortuous", "torturous", "wreath", "wreathe")
For i = 0 To UBound(TargetList2)
Set range = ActiveDocument.range
With range.Find
.Text = TargetList2(i)
.Format = True
.MatchCase = False
.MatchWholeWord = True
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = True
Do While .Execute(Forward:=True) = True
range.HighlightColorIndex = wdViolet
Loop
End With
Next
End Sub


After you've addressed each highlighted word, use Paul Beverley's free UnHighlight macro to remove highlights, one instance at a time.

Not sure what a macro is? See this post for an explanation.

Learn how to use macros with this free 20-minute macro course. You can run macros in Microsoft Word or WPS Writer (pro version).

*The lists of words in this macro are from the Oxford Dictionaries website.

Image by Dvortygirl

Can Using Editing Tools Improve Your Writing?

Can Using Editing Tools Improve Your Writing?

By C.K. MacLeod and Carla Douglas

This post first appeared on June 17, 2015 at The Book Designer and on July 15, 2015 at Beyond Paper Editing.

In the tongue-in-cheek post How to Write a Book Even Faster, the author suggests that writers are not editing their writing. That can’t be true! (Right?) How do you edit your writing? Perhaps you use one of these self-editing approaches...

Approaches to Self-Editing

There are many ways to improve your writing. You can

  • set your writing aside for a month or two and tackle it again from a renewed perspective
  • get structured feedback from beta readers
  • hire an editor to assess your first draft and suggest improvements
  • run editing tools on your writing

Let’s look at each of these self-editing approaches.

DIY Feedback

You may be exhausted from your first-draft efforts. Setting your writing aside for a spell may give you the time you need to recharge and become excited about your book project again. It may also afford you the perspective you need to see where your writing needs fixing. This approach to self-editing is most effective if there aren’t time constraints, and if you’re able to see what needs improving.

External Feedback

The remaining items on the list above are different from the first item in one important way: they offer feedback on your writing from an external source — from someone, or something, other than you. Because it’s difficult to be objective about your own writing, external feedback can alert you to your writing blind spots.

Not everyone responds well to feedback from beta readers and editors. Writers need to be able to develop resilience for receiving feedback, but this takes time and practice. If you’re still working on developing your resilience, we have another “external” self-editing option for you: editing tools.

Editing Tools

Many editors use automated editing tools to efficiently find problems in a piece of writing. If writers want to learn how these tools work, they can use them to diagnose their own writing!

Below is a list of some our favourite editing tools, linked to articles that describe how to use them. We’ve organized them into the four levels of editing that every manuscript should go through.

Not all tools are diagnostic and automated.* Some of them, such as the paragraph-level and big-picture tools, will help you when it’s time to fix your writing. We’ve selected tools that we think will be most helpful to writers, but there are many more tools that you can explore and try.

Self-Editing Tools for Writers

Tool Word-level Sentence-level Paragraph-level Big-picture level
Consistency Checker* x x
Hemingway app* x x
PerfectIt Pro* x
Self-Editing macros* x
Scrivener’s Binder+ x x
Word’s Navigation Pane+ x x
Split-screen feature in Scrivener+ x x
Split-screen feature in Word+ x x

 

*Diagnostic tools: these tools will check for one or more potential writing problems with the click of a button.

+Fixing tools: these tools will help you fix writing problems, once they are identified.

As far as we know, there aren’t automated diagnostic tools that will point out paragraph-level and big-picture problems. At least not yet. For now, you’ll need to educate yourself about common paragraph-level and big-picture problems, or get some direction from beta readers and editors. You can use the paragraph-level and big-picture tools in the table above to efficiently fix problems, once you know what they are.

Advantages of Editing Tools

Editing tools have a few distinct advantages over the other self-editing methods mentioned at the beginning of this article:

  • They aren’t people, which means that writers probably won’t respond to feedback emotionally, or take feedback personally. A tool also won’t roll its eyes because you’ve forgotten to close quotations and parentheses 54 times in a 300-page book. It’ll point out these errors, without judgment. And we could all use a little less judgement.
  • If you consider what these tools are telling you about your writing, you will sharpen your self-editing skills.
  • You can use diagnostic editing tools five minutes after you’ve typed the period on the last sentence of your first draft. This makes editing tools brilliant for on-demand writing.
  • These tools are widely available, and some of them are cheap or free. (Editors are widely available, but they’re not cheap or free.)
  • If you plan to use tools for self-editing, and later decide to hire an editor, your editor may have less to do, and that can save on editing costs.

Can these tools help you to become a better writer? We’re still gathering data on that. From what we’ve seen — with authors who’ve been willing to act on the information suggested by diagnostic editing tools — it does seem possible.

For example, if a tool suggests that you’ve included needless words in your writing, after deleting 103 needless words in the first 50 pages of your manuscript, there’s a good chance that you’ll include fewer of them in your writing in future!

Limitations of Editing Tools

Editing tools will not do it all. They have limitations that are important to understand. They will not write your book, cook your breakfast, or collect your kids from school. And they also won’t do these three things:

Won’t Think for You

An editing tool can alert you to potential problems with your writing. You need to decide when to address a highlighted instance and when to ignore it.

For example, the Hemingway app will highlight adverbs in blue, so you can, presumably, obliterate them. Why? Adverbs can clutter your writing and indicate instances of telling instead of showing. (Show, don’t tell!)

But does that mean you need to excise every adverb in sight? No. Depending on what you’re writing, you may choose to sprinkle adverbs as you would expensive fleur de sel.

Won’t Fix It for You

Editing tools are not designed to fix your writing for you. They identify problems, or help you fix problems efficiently. You have to do the heavy lifting.

For example, if your tool has highlighted a sentence that’s too long, you will need to divide that unwieldy beast into two shorter sentences. Your tool won’t do that for you.

Won’t Do the Footwork for You

If a solution to a writing problem isn’t obvious to you, you may need to dig around in writing craft books or style guides for help with interpreting what a tool is telling you.

Consider the example below. PerfectIt Pro 3 is asking the author to check the use of a hyphen in this instance. Has the author used the hyphen correctly?

Looking things up isn’t a waste of your time. The more you know why something might need fixing, the better your writing will be. If you let them, editing tools will show you where you quirks are, teach you what to pay attention to, and inspire (or provoke) you to make adjustments.

How to Use Editing Tools

As with any kind of learning, you need to go slowly or you could become overwhelmed. Here are some tips for keeping things manageable:

  1. Remember to begin with big-picture editing fixes and work your way down to word-level fixes. Editing order matters.
  2. Run diagnostic tools, one chapter at a time, until you become familiar with how these tools work. Exceptions: Run Consistency Checker and PerfectIt Pro on your entire book. Why? They’re designed to check for consistency across an entire manuscript.
  3. Run one tool at a time. Don’t run several tools at once. You’ll have too many things to pay attention to. The key is to remain focused and to improve your writing by degrees.
  4. Be strategic. You don’t need to run every tool on your writing, every time. Once you’re familiar with the tools we recommend, you’ll know which ones best address your most persistent writing quirks.
  5. Consult self-editing books for solutions to the writing problems your tools uncover.

Editing tools can help you to become aware of your writing blind spots and sharpen your self-editing skills. They may even help you become better at writing.

If, however, you’ve decided that learning how to use these tools is not for you, and you prefer to have writing problems fixed for you, we have yet another solution. Hire an editor! (You had to know we were going to say that.)

Note: We used the Hemingway app and PerfectIt Pro 3 to edit this article.

Image by Steve Snodgrass

The Best Multipurpose Tool for Self-Publishing

Swiss army knife

by C.K. MacLeod

I’m a firm believer in finding and using the best tool for the job. However, it’s not always possible to learn a handful of tools before you need to produce book. When you’re at the beginning of the self-publishing learning curve, it makes sense to choose a multipurpose tool that will do a decent job of everything, and then invest your time in learning how to use that tool well.

If I were to choose one tool that hits on everything required to publish an ebook, it’d be this one:

Microsoft Word.

So, why Word? It's kind of like the self-publisher's Swiss army knife. If you have time to learn only one tool, this tool will serve you well.

Note: I know that many writers use Scrivener, and for good reason. Still, Scrivener will not do all the things that Word can do. Definitely make it the next tool you learn, though.

Below, I’ve listed the steps in the publishing process that Word can handle.  Don’t take my word for it (I couldn't resist...), decide for yourself if Word is a one-stop shop for your publishing workflow.

Tip: Find help for your version of Word here.

Writing

Out of the box, Word will need a few tweaks to customize it for writing and self-publishing. Once you’re set up, writing in Word is straightforward.

Revising

If you know how to apply heading styles while you write, you’ll be able to make use of Word’s Navigation Pane, which behaves like Scrivener’s Binder. You’ll then be able to easily move sections of text around while revising.

Editing

Word shines at the editing stage of the publishing process. It has built-in tools I can’t imagine doing without. You can also use editing add-ins and macros with Word, making editing a more accurate and efficient process. To date, there isn't a better tool for editing than Word.

Adding Images

It’s easy to insert images into your book with Word. Further, Word’s Smart Art and table design features can give an ordinary table visual zip.

Cover Design

While Word is known for its word processing abilities, it also has built-in graphic design tools.

On a lark, I designed a cover for one of my books using Word’s design tools and Derek Murphy’s excellent cover design tutorial to guide me. The cover won an honourable mention at the Ebook Cover Design Awards. The judges were surprised that the cover had been designed in Word, and I was surprised that Word’s design tools were easy enough to use, even for a non-designer.

Formatting

It is possible to format an ebook in Word and upload a Word file directly to Amazon or Smashwords. The key to the success of this method lies on your ability to create a “clean” Word file.

Word’s built-in tool, the Show/Hide feature, can help you see unnecessary formatting that can make your ebook misbehave. You can find and delete potential formatting glitches with Word’s Advanced Find and Replace feature. Add-in clean-up tools, such as CrossEyes and FileCleaner, can help you clean up a book file in a snap.

When it’s time to design your ebook, ebook design templates can help you create attractive ebooks. Print templates are available, too.

Beta Reader Reviews

You can create PDFs with Word 2010 and later. This is handy when you want to send an advance copy of your book to beta readers who like to mark-up a copy of your book on a tablet. Alternatively, you can send beta readers a copy of your book in docx format, so they can read it on a Kindle using their Send-to-Kindle email address.

Ebook Extras

Many authors are creating extra material, such as checklists, to accompany ebooks. This material is often posted on the author’s website. Word will allow you to create posters, PDFs, and interactive checklists to complement your ebook.

So, if you have time to learn only one tool, Word could be that tool. It’s the only tool I know of that accomplishes so much, so well.

Want an example of a book produced using Word? See Idea to Ebook: How to Write a Quality Book Fast.

Image by Jim Pennucci

How to Find the Hidden Formatting That Will Mess Up Your Ebook

20090823-Typewriter-10
by C.K. MacLeod

Remember the days of the typewriter? Authors of a certain vintage are nodding their heads. If you began your writing career on a typewriter, (and even if you didn't) you might be guilty of "typewriter" formatting. (Editors everywhere are now nodding their heads.)

"Illegal" typewriter formatting can create unpredictable results in the ebook conversion process. This two-minute video will show you how to use Pilcrow, or the Show/Hide feature in Microsoft Word, to find instances of typewriter formatting in a Word document.

And what do you do when you find typewriter formatting in your Microsoft Word manuscript? You blast it away using Microsoft Word's Find & Replace codes listed in Advanced Find and Replace for Microsoft Word, by Jack Lyon. Or, if you're looking for a method that's more efficient, try the Microsoft Word add-in, Editor's Toolkit Plus.

Image by rahego 

This article was originally posted at the Beyond Paper Editing blog.